3.3 NAG 3.3 Recognizing the Needs of Students

Updated: 6.9.2018

P & P No: 3.3

Staff Placement


To ensure that the way in which staffing resources are deployed across Arahunga’s operations maximize learning opportunities within funding, staffing and other resourcing limitations.


  • Regional Managers, as delegated by the Principal and Board, are responsible for deciding the placement of each employee of Arahunga regardless of their original role employed for.
  • Regional Managers are able to place staff in any of Arahunga’s operations or roles in order to best meet the needs of the organisation as a whole.
  • Regional Managers will clear their decisions with the Principal who retain the right to alter these decisions on behalf of the Board of Trustees if necessary.
  • Regional Managers will endeavour to give staff some notice of, and input into, changes, but this will not always be possible.
  • The Letter of Appointment for new staff will include a statement to the effect that the person is appointed to a position with Arahunga, and the Regional Manager, as delegated by the Principal and Board of Trustees, reserves the right to direct staff to work at or in any of Arahunga’s operations and roles.

Arahunga Staff Meetings


Staff meetings are an opportunity to:

  • Ensure that staff are informed about housekeeping matters.
  • Develop consistency in philosophy and practice across areas of Arahunga.
  • A forum for communication, consultation and collaboration.


  • All satellite staff who are employed for more than 0.5, or who receive a management unit, are expected to attend staff meetings which are called by members of the Senior Management Team.
  • It is acknowledged that the wide geographical spread of Arahunga’s operations means that meetings of all of Arahunga’s teaching staff in one location will be rare. Instead the main focus will be on meetings of smaller teams who operate within regions, in addition to this wherever possible meetings will be held at a small team level rather than a regional level.

Staff Development Meetings


  • To develop the skills of staff in designated areas.
  • To develop consistency in philosophy and practice across areas of the Arahunga.


  • Staff Development meetings may be combined with staff meetings, or conducted as call back days in the holidays, this may include all Arahunga staff where management deems it appropriate.
  • The overall focus for staff development may vary from region to region, team to team, depending on the student needs which teaching staff have to respond to in that area.
  • The focus will reflect identified needs relating to leading, learning, student achievement, student outcomes for life beyond school, and communication, and related issues such as Arahunga vision, growth, professionalism and marketing.

Please note: Staff need to be aware that the management and board retain the right to call them back for the last two weekdays of each the four school holidays in a year. It is expected that wherever possible personal trips and holidays will not clash with this time, unless specific exemption has been granted by the Principal previous to booking.

Staff Inclusion in the Host School


  • To improve relationships between the Host School and Arahunga Satellite Classes onsite.
  • To improve outcomes for students through the establishment and maintenance of relationships with the personnel of the Host School.
  • To ensure that Satellite Class teachers are informed of happenings at the Host School.


  • Teachers in satellite classes will attend Host School Staff Meetings where appropriate.
  • Teachers should make this decision in consultation with the appropriate Arahunga Team Leader or Regional Manager.
  • There is an expectation that the Teachers of Satellite Classes at least join the host school staff in the Host School staffroom for morning tea break.
  • Teacher’s aides are to be rostered to in a way that ensures student supervision at morning tea times which releases the class teachers to attend break in the host school staffroom.
  • There is also an expectation that the teachers in a satellite class attend any meetings of the Host School that are intended to address the special needs of students, such as SENCO meetings or, for example, the management meetings for the Cullinane Learning Support Centre.

Meeting Attendance for Part Time Staff


  • Teaching staff who are employed for 0.5 or less, and who do not normally work on the meeting day, need to negotiate their meeting attendance with the appropriate Team Leader.
  • Where there is a clash official Staff Development meetings take priority.
  • All satellite staff with Management Units, whatever their teaching time component, are expected to attend meetings.

Senior Management Team


  • To assist the Principal with the management of a large and complex organization.
  • To clarify communication channels and facilitate the smooth running of the school.
  • To assist the Principal in working towards and achieving the school’s vision and implementing the development plan.


  • The workings of the Management Team, and the way that roles are allocated may vary from year to year.
  • The allocation of roles and responsibilities for the current year will be found in the appropriate Development Plan.
  • Regional Managers are delegated with day to day operational leadership and management of the regions and are directly accountable to the Principal and the Board of Trustees.


Executive Team:

  • Principal
  • Executive Officer
  • Regional Managers

Senior Management Team:

  • Principal
  • Executive Officer
  • Regional Managers
  • Team Leaders
  • Office Administrator

Professional Development

The Board is committed to supporting all staff, including teacher aides, to access professional development.


To ensure staff have the opportunity to develop new and deeper understandings.
To assist staff to meet student learning needs and promote greater student achievement.


  • Requested professional development opportunities should tie in with the school’s current focus, the school’s development plan and the staff member’s own appraisal goals.
  • Professional Development must be approved by the Regional Manager.
  • Where the cost of the PD exceeds $150 per person or $500 per group the Regional Manager will forward the request to the Principal or their delegated representative with a recommendation to either approve or not approve
  • Payment or partial payment of external professional development is not automatic and a request must be submitted to Regional Managers.
  • Staff may wish to improve their own qualifications by doing courses run by external providers. In this case they should check with the Regional Manager before accepting placement on the course as to whether they will be eligible for a partial refund of course fees on successful completion.
  • Senior Management Team members, and aspiring management team members, are encouraged to attend leadership and management level PD, including working towards tertiary qualifications.
  • Specialist teachers and therapists are encouraged to attend specialist teaching and therapy level PD, including working towards tertiary qualifications.
  • Support staff are encouraged to attend relevant training PD, including working towards tertiary level qualifications.

Classroom Release Time

Classroom Release Time for Satellite Teachers is provided in order to allow teachers to attend to the following tasks:

  • Plan
  • Evaluate
  • Report
  • Professional Development
  • Observations
  • Readings/research
  • Syndicate meetings
  • Assessment
  • An agreed use that the Regional Manager has previously approved

How it works:

  • Classroom based teachers receive 1 hour per school week.
  • Classroom Release Time will be built into the teaching allocation for the satellite.
  • Because of the above point teachers must release their fellow teachers for this time.
  • Release should happen at a time convenient to the running of the classroom.
  • CRT may occur offsite if time allows.
  • Approval can be sought from the Regional Manager to bank release time and use as two whole days once a term.
  • Banking of CRT, must exceed two days per person.

Review schedule: Within 3 years

Leave a Reply

Your email address will not be published. Required fields are marked *