P&P No: 5.9
Health and Safety During Education Outside the Classroom or Outreach Service Work
Health and Safety is important in any workplace. The following procedures are designed to help cover some of the different situations teachers may find themselves in when they are carrying out either taking Education Outreach the Classroom or Outreach Service work.
Te Kura Cases
If working with Te Kura students please also refer to Te Kura’s guide entitled: Teacher resources, Specialist teacher, Te Kura Newsletters.
The place of work must be appropriate and safe. If at any time a teacher has concerns they should notify their Team Leader or Regional Manager.
If the student’s programme involves activities away from school or home the Te Kura teacher/parent/supervisor is responsible for providing appropriate transport and supervision. Arahunga teachers may, however, be asked to be additional supervisors.
Arahunga staff members are not permitted to transport students alone. In exceptional circumstances prior approval may be given, but this will not be a regular occurrence and will involve parent permission being sought directly by the Regional Manager, Principal or their specifically delegated representative.
Working in Private Addresses or Other Non-Arahunga Settings
Non-Arahunga venues of work must be approved by the Regional Manager, Principal or delegated representative who may require the applicant to complete and submit a safety profile and hazards register of the venue before making a decision.
When working in a non-Arahunga venue the parent/guardian or other approved supervisor of the student must be in attendance either in the student’s home or at another approved venue when Arahunga staff members are working with a student.
If a Staff Member has Concerns:
Staff members who have concerns about venues or their own safety while working in a venue need to get in touch with their Team Leader or Regional Manager straight away. Where concerns are known in advance this should be done before entering the work situation about which the concerns relate. If the concerns arise after entering the work situation contact should be made with a Senior Management Team member as soon as possible – even if this means disturbing or delaying the work that is occurring.
Situations where this may be necessary include, but are not limited to:
There is no other adult present when you are working with the student.
You are asked to look after other children (either in addition, or instead of, to your student) in the home.
You are concerned about the student’s physical safety or mental health.
You are concerned by physical or verbal behaviours demonstrated by anyone in the nearby environment.
There are any other health or safety issues.
Please note: In the above circumstances staff members can contact any member of the Senior Management Team regardless of management line, region or portfolio. The Senior Manager contacted will pass on the concerns to the most appropriate person as soon as possible. When the Senior Management Team member contacted cannot themselves contact the appropriate person they will inform the Arahunga Regional Office who will contact the appropriate person.
Fill in an incident report for all Health and Safety events or issues that arise, including near misses.
If the incident happens in a host school, it is imperative to both a.) follow the host school procedure for recording the incident, and b.) send a copy of the incident to the Arahunga Regional Office. The Arahunga Regional Office is authorised to ask for more detailed information at any time following the submission of an incident report.
If the incident happens with a Te Kura student, use the Te Kura template and send a copy to the Regional Office and to Te Kura.
The office address is: firstname.lastname@example.org
These occasions could be: If you have an injury while working with a student, or if there has been an incident with behaviour that needs to be recorded so more support can be accessed.
Review Cycle: Within 3 Years